The best outdoor party ideas for sun or rain
The best outdoor party ideas often start with a theme. Here are a few of the most popular.
Mad Hatter’s Tea Party
Flower people and living trees. Retro pastel-coloured bunting, The mad hatters close up magic and illusion show. The Queen of hearts crazy danger show antics. The white rabbit on bouncy jumping stilts, illusion mirrors. ‘Eat Me, Drink Me’ tea party food. Cucumber sandwiches, sparkly cupcakes and flavoured gin in teapots.
Circus – The Greatest Show
Striped big top, candy floss machines, popcorn servers on rollerskates. Sassy ring mistress or Victorian showman as master of ceremonies. Aerial acts, contortion, fire acts. Victorian strongman act, acrobatics, fake tattoos and more.
Painted caravans, flaming torches and vintage sideshow styling. Bed of nails, the ladder of swords, sideshow games. Mystical sword balancing dancers. Magic and illusion stage shows. Escapology, Tarot cards and mind reading.
A Midsummer Nights Dream
Twinkling fairy lights and uplighting on magical trees. Alfresco dining on floral tables. Pop up fairy fire performers, ribbon dancers and ballerinas with flower garlands. Petal scattering stiltwalkers and acrobalance artists. Aerial hoop duets, walkabout musicians and illusionists.
Glamping, Yurts, keepsake access all areas festival lanyards. Headdress making workshops. Flower power podium dancers, giant bubble acts, fire spinning, face painting. Live music, percussionists, saxophonists and superstar DJ’s.
Colourful Rio Carnival décor and projections. Cocktails in pineapples. Fire dancers. Sparkling, feather carnival showgirls, drummers and colourful acrobats. Face painters with face and body jewels. Brazilian beats, poi spinners and stunning Capoeira dancers.
Sand-filled venues with palm trees and strings of coloured lights. Tropical projections, Hula girls, limbo dancers with flower garlands. Vintage sailor girl dancers, water tank mermaid shows. Pirate stilt walkers, beach fire dancers and acrobats.
Here is just a brief example of performers that are perfect to bring the best outdoor party ideas to life:
Get close up to the fun with giant bubble acts, travelling sideshows, contortionists, circus skills workshops. Go magical with living trees and flower people, living statues and fairy People.
See those selfies snapping with costumed stilt walkers, jumping stilts, face painters, balloon modellers. Wow your guests with walkabout close up magicians and mind readers.
As darkness falls
To light up the night book fire-eating, spinning and body burning. LED glow dancers, light up ballerinas and jugglers. LED drummers and percussionists.
Utilise the great outdoor space
Choose giant Cyr wheel acrobats, free-standing aerial rigs, trampoline walls and flash mobs. To capture those memories forever book event photographers. Decorated photo booth areas and dressing up box props.
Planning for sun or rain
Happy, comfortable guests always make for the best atmosphere. Portable marquees and gazebos can provide rain shelter and also shade.
Rain ponchos and blankets keep attendees warm and dry. Provide high factor sun cream, hand sanitizer stations and handheld fans. Flip flops for sore or blistered feet mean guests dance longer.
In addition, tough outdoor plastic lockers for your guests are always popular. Somewhere to store excess clothing while dancing will be greatly appreciated!
Enough seats, shelter and shade for any stage based entertainment. Above all, work out how the sun moves during the day. Put windbreaks to shield guests in the exposed areas.
Signposting for guests and staff alike. Unlimited drinking water and hot food and drinks if it turns cold.
Sound and light
A sound and lighting professional can make your event look incredible. Projections on to buildings and up-lighters on trees always look magical. She or he will know how to proceed safely in heavy rain conditions.
Remember that illumination of pathways and parking areas is very important. In addition, make sure there is a noise limiter on any sound equipment so you won’t annoy any nearby neighbours. After that, you can evaluate sound levels during your pre-event sound checks. Set your levels then on the amplifiers/mixing desk.
At Electric Cabaret Company we have access to a team of security and stewards. They work in the very challenging environment of TV and film sets ensuring COVID safety. The team are available for your event to manage any risk of transmission and identify problem areas. They always communicate in a friendly and informative way with event staff and guests.
Your Legal Duties
The best outdoor party ideas need to be backed by event insurance, risk assessments and fully Insured performers and vendors.
You should have first aid kits on hand. We can supply medics and first aiders for larger events. For smooth running, there should be radios and site maps for all event staff.
Most outdoor venues already have a premises license. If you are using land not usually used for events, charging entry and selling alcohol you need licenses. You will need to contact your licensing authority, police and environmental health a long time in advance.